2020 Venues - fees and charges


Book a Venue

The National Arboretum offers unique indoor and outdoor venues for hire for a variety of functions and events:

View the Map of Venues.

We can organise a venue to suit your special event. Whether indoors or outdoors, our venues offer panoramic views over the National Arboretum and Canberra.

Ginger Catering (chef Janet Jeffs) are the official caterers at the National Arboretum Canberra and they offer a range of menus and packages for events and functions, whether large or small.

For function venue enquiries and bookings at the National Arboretum Canberra, call Ginger Catering on 02 6273 4366 or email info@gingercatering.com.au

Meeting Rooms

There are three meeting room venues to choose from:

  1. The Margaret Whitlam Pavilion holds up to 80 guests, theatre style. Others styles can be accommodated. Book through Ginger Catering on 02 6273 4366 or email info@gingercatering.com.au.
  2. The Terrace Room is suitable for workshops up to 45 people and can increase to 120 cocktail style by using the beautiful outdoor Canberra Discovery Garden. Book through Ginger Catering on 02 6273 4366 or email info@gingercatering.com.au.
  3. The Green Room in the Village Centre holds up to 30 guests theatre style, or 20 board room style. This room may be booked directly through the Arboretum. Phone 6207 8484 or email arboretum@act.gov.au.

Table 1: National Arboretum Canberra venue hire prices (2020)

2020 Venue and Site Hire

Deposits and Cancellations

Venue and Site Hire

Deposit

Cancellation fee

Timing

Corporate Event

100% of venue hire, payable on booking confirmation

100% of deposit

Deposit is transferable to an alternative date but is not refundable

25% total value of the booked event

90 - 30 days prior to event

50% total value of booked event

29 - 8 days prior to event

100% of total value of booked event

7 days or less

Weddings and Private Events

Initial deposit = 25% of estimated total cost, payable on booking confirmation.

Second deposit = a further 25% of estimated total cost, due a minimum of 60 days prior to event.

100% of initial deposit

Initial deposit is not refundable or transferable

50% of estimated total cost

60 - 30 days prior to event

100% of total value of booked event

30 days or less

Venues Booked through Ginger Catering

Phone 02 6273 4366 or email info@gingercatering.com.au

Venue and Site Hire Mon - Thu 
Fees GST Inc
Fri - Sun Fees GST Inc 2020 Flat Fees GST IncNotes

Village Centre

Available 4pm - 12am.

$1741

Hourly rate post 12am $249 
per hour

$2163

Hourly rate post 12am $249 per hour

N/A

Booking fee covers venue access by negotiation, dependant on venue set up requirements. An additional hourly fee is payable if venue is not vacated by midnight. Early bump in on application.

Function space is hired with display units in place; additional costs apply for their removal.

A reduction of 20% applies during the months of June, July and August. An additional charge for security applies to functions deemed necessary in all venues.

Village Centre

Exclusive Day Hire

- - POA Rate by negotiation by special approval only. 

Conservatory Restaurant

$568

$738

N/A

Evening hire is only available when Village Centre is not booked. Maximum of 120 people.An additional charge for security could apply.

Margaret Whitlam Pavilion

8am to 5pm $151 per hour, minimum 4 hours (half day).

$906 for the full day (8am to 5pm).

$221 per hour from 5pm to 12am. Max 4hr charge.

$340 per hour post 12am, by arrangement

8am to 5pm $185 per hour minimum 4 hours (half day).

$1,112 for the full day (8am to 5pm).

$371 per hour from 5pm to 12am. Max 4hr charge.

$556 per hour post 12am, by arrangement

$1,350 for two hour wedding package.

Max 80 seated theatre style or 138 standing.

Wedding flat rate includes use of in-house audio equipment. Additional AV for all functions may be arranged through an external supplier for an additional charge. Catering and other inclusions may be negotiated with Ginger Catering.

Maximum 4hr charge between 5pm - Midnight. An additional charge for security could apply.

Terrace Room and Discovery Garden

8am to 5pm $99 per hour, minimum 4 hours (half day).

$589 for the full day (8am to 5pm).

$116 per hour from 5pm to 12am. Minimum 4hr charge.

$215 per hour post 12am, by arrangement

8am to 5pm $111 per hour, minimum 4 hours (half day).

$772 for the full day (8am to 5pm).

$164 per hour from 5pm to 12am. Minimum 4hr charge.

$348 per hour post 12am, by arrangement
 

The Terrace Room seats 40 people theatre style. Additional AV for bookings may be arranged through an external supplier for an additional charge.

The adjacent Discovery Garden is available for non-exclusive use during general visiting hours. Additional charge for security may apply.

Additional venues and services

Pre-organised outdoor special ceremonies such as weddings and proposals.

- - $350 for the first 2 hours (minimum charge). $140 per hour thereafter.

All outdoor wedding ceremonies and planned celebrations of any size must be pre-booked, minimum fees apply. Event infrastructure or external suppliers are not permitted without prior approval. This applies to all small and low impact events in the Cork oak forest, Dairy Farmers Hill and Gallery of Gardens.

Bonsai Collection venue hire with guided tour after hours 4pm to 9pm

$580

$738

 

Bonsai area available with supervised after-hours viewings and guided tour of the collection.

A maximum 100 people allowed in viewing area at one time.Booking of the Village Centre or the Margaret Whitlam Pavilion as wet weather alternatives is recommended.

Bonsai viewing in conjunction with booked private functions

$295

$379

 

Supervised after-hours viewing of the Bonsai collection.

This fee applies only when additional venues are hired. Available between 4pm - 8pm.

A maximum 100 people allowed in viewing area at one time.

Pre-dinner National Arboretum Canberra guest speaker

- -

$113

A speaker will give an overview of the Arboretum and highlight special areas of interest. Ideal for conference delegates and those interested in the vision and mission of the Arboretum.

Commercial Photography $300 for 3 hours $350 for 3 hours  

Available during regular opening hours.

POA for commercial photography that is high impact, extended hours and after business hours.

Commercial Filming

$680 half day

$1360 full day

$730 half day

$1460 full day

 

Available during regular opening hours.

POA for commercial filming that is high impact, extended hours and after business hours.

Equipment hire

Village Centre 3 x drop-down screens $265

Screens are 5.2 metres wide and drop from ceiling. Requires high powered projectors on stands.

Village Centre Grove Screens $103

Three x 2.4m high double portrait HD screens available to show corporate messages or other images. Must be booked no later than 3 weeks prior to a function and all content submitted in correct format.

Village Centre

Elevated work platform (EWP) $100

Operator must provide EWP licences and undertake site and machinery induction. 
Margaret Whitlam Pavilion $210 In-built system with speakers. May also take plug-in music. Additional AV for all functions may be arranged through an external supplier for an additional charge. 

Whiteboard and flip charges $58

Bookings essential

Amphitheatre

-

-

Price on application

Large outdoor venue suited for major commercial events and concerts. Capacity up to 8000.

Base rate include one day bump in and one day bump out. Three phase power and potable water available. Suitable for multiple day hire. Additional on-site facilities and venues available for hire. Additional external equipment brought onsite by negotiation. All arrangements, permits and planning to be approved by National Arboretum Canberra. Conditions apply.

Events Terrace Lawn

-

-

Price on application

Outdoor venue suited for smaller private or commercial events and concerts. Capacity up to 1500.

Base rate include one day bump in and one day bump out. Three phase power and potable water available. Suitable for multiple day hire. Additional on-site facilities and venues available for hire. Additional external equipment brought onsite by negotiation. All arrangements, permits and planning to be approved by National Arboretum Canberra. Conditions apply.

South Events Terrace Lawn

-

-

Price on application

Outdoor venue suited for smaller private or commercial events and concerts. Capacity up to 1500. Includes use of The Eclipse (small garden with seating up to 15).

Base rate include one day bump in and one day bump out. Three phase power and potable water available. Suitable for multiple day hire. Additional on-site facilities and venues available for hire. Additional external equipment brought onsite by negotiation. All arrangements, permits and planning to be approved by National Arboretum Canberra. Conditions apply.

Gallery of Gardens

-

-

$350 for the first 2 hours (minimum charge).

$140 per hour thereafter.

There are seven gardens available for hire. The capacity varies but is estimated at a maximum 100 persons. Some gardens can accommodate a small marquee - additional charge or self supplied. Power and potable water are available for each garden.

All outdoor wedding ceremonies and planned celebrations of any size must be pre-booked, minimum fees apply. Event infrastructure or external suppliers are not permitted without prior approval. This applies to all small and low impact events in the Cork oak forest, Dairy Farmers Hill and Gallery of Gardens.

Cork Oak Forest and Dairy Farmers Hill

-

-

$350 for the first 2 hours (minimum charge).

$140 per hour thereafter.

All outdoor wedding ceremonies and planned celebrations of any size must be pre-booked, minimumfees apply. Event infrastructure or external suppliers are not permitted without prior approval. This applies to all small and low impact events in the Cork oak forest, Dairy Farmers Hill and Gallery of Gardens.

Venues Booked Through The National Arboretum Canberra

Phone: 02 6207 8484 or email: arboretum@act.gov.au

Venue and Site Hire Mon - Thu Fees GST Inc
Fri- Sun
Fees GST Inc
2020 Flat Fees GST IncNotes

Green Room

  

$92 Hourly rate, minimum  4 hours. Maximum charge $461.

Available during business hours 9am - 4pm and weekend days by arrangement.

Includes use of whiteboard, flip charts and in ceiling projector. Users must bring their own laptop.

Exhibitions in the Village Centre

-

-

$2,500

Fees include  four weeks and 5 weekends.

Includes use of 5 screens 1500 x 500 x 2500 high, 6 flood lights. A basic midweek 2 hr opening event (use of space). Catering not included and required to be arranged through info@gingercatering.com.au. Exhibition may need to be moved to accommodate evening functions. Works for sale must be processed through an agreement with The Curatoreum gift shop.

Himalayan Cedars - BBQ and tables area

-

-

-

This venue cannot be booked and is ONLY available for general public use on a first come-first served basis. Suitable for small family groups of less than 30 people during the day and early evening. Public amenity and parking available for up to 20 cars.

All outdoor wedding ceremonies and planned celebrations of any size must be pre-booked, minimum fees apply. Event infrastructure or external suppliers are not permitted without prior approval. This applies to all small and low impact events in the Cork oak forest, Dairy Farmers Hill and Gallery of Gardens.

Use of grass areas for regular exercise /recreational training use

-

-

$30 per hour.

$620 for 6 months per instructor.

$1150 for 12 months per instructor.

Applies to irrigated grass areas on the Events Terrace. Exclusive use not guaranteed. Max group size 30.

Hire of other irrigated grass areas for regular commercial exercise/recreational training use - Bookings available before 9am and after 4pm.

National Arboretum Canberra Tours/Activity Prices

Note: Tours and activities are booked direct with the Arboretum Visitor Services team or via online ticketing system as shown. Enquiries: 6207 8484 or Email: arboretum@act.gov.au

Cancellation fees

Notice given Cancellation fee
Greater than 30 days No fees apply
7-29 days 25% of quoted fee
6 days to 48 hours 50% of quoted fee
If noticed provided is less than 48 hours 100% of quoted fee

Tours and Activities

VENUE and
SITE HIRE

Mon-Thu

Fees GST Inc.

Fri – Sun

Fees GST Inc.

2020 Flat Fees

GST Inc.

Notes

Description     

Introductory 20 minute talks between 10am - 3pm daily.

-

-

Free of charge

Provided by Friends of the National Arboretum Canberra trained guides. 20 min talks are suitable for small family groups and individuals. Tour groups to contact arboretum@act.gov.au for booking enquiries.

One hour guided forest walks

-

-

Gold coin donation

Provided by Friends of the National Arboretum Canberra trained guides. Walks depart at 11am on Wednesdays and Sundays, and 2pm on Saturdays. During summer months (Dec, Jan & Feb), walks depart at 10am.

Tour groups to contact arboretum@act.gov.au for booking enquiries.

Themed two hour guided forest walk

-

-

Gold coin donation

Themed guided forest walks. Online bookings required. Places limited to 20 per group. https://www.nationalarboretum.act.gov.au/visit/whats_on

Tour groups to contact arboretum@act.gov.au for booking enquiries.

Group Bookings / Specialist Tours / Other

Guided Walking Tour - -

$9.50 adult

$7.20 concession

Booking required. Minimum charge is 20 people. Approx 1 hour walk.

Catering packages available through info@gingercatering.com.au

Tour guide for coach tours

- -

$9.50 adult

$7.20 concession

Booking required with minimum one week notice. Minimum number is 20 people. Approx one hour tour, provided to coach groups. On board microphone required. 

Facilitated Education Program

-

-

$7.00 per student 

Minimum 10 students. Programs curriculum relevant and suitable for all age groups. Booking required.

www.bookcanberraexcurisions.com.au

After Hours Education Programs    $9.40 per student 
Minimum 40, maximum 75 students. Available Monday to Friday from 4pm - 8.30pm during Daylight Saving Time. Booking required.

www.bookcanberraexcurisions.com.au

School Coach Tour

-

-

$4.85 per student 

Minimum 10 participants. Program vary by arrangement. Booking required. www.bookcanberraexcurisions.com.au

School Holiday Programs

-

- $0 - $90 Programs vary and cost includes all materials. Bookings required. Maximum 20 participants. www.stickytickets.com.au/nationalarboretumcanberra

Children's Facilitated Birthday Parties

Kite Party or Forest Adventure Party

- - $367.50
Includes all materials, venue and facilitator for up to 15 children. Additional children $20.00 per child, parties capped at 20 children.
Catering packages available through info@gingercatering.com.au
Specialist VIP Tour
$127 per hour 9 - 5pm for up to 10 participants.
$12.50 per additional person/hr
$255 per hour after -hours & weekends.

$25.50 per additional person/hr

 
Specialist guides available.

Enquiries: arboretum@act.gov.au

Bonsai Tours between 9am - 4pm. N/A N/A $8.30 adult $7.20 concession, $6.20 when booked in conjunction with another tour. 30 minute guided group tour of Bonsai display area during normal visiting hours 9am - 4pm. Bookings essential. Min 10 and max 25 people. Not available on weekends.
Bonsai workshops and masterclasses - - prices vary Workshops and masterclasses advertised throughout the year. Bookings essential.
Enquiries: arboretum@act.gov.au

Miscellaneous Fees And Charges

htwww.arboretumcanberra.org.au/shop/arboretum-annual-parking-pass

Item

Fee or charge 

Comment

   
Bond for events Varies Determined based on assessment of risk to property of a particular event.

Paid parking fees

$2.20 per hour to a daily max of $8.20*

Fee has been determined following comparison to parking fees across the ACT. Fees apply seven days a week from 9.00am-4.00pm
*The daily maximum applies where the fee is paid in full in one transaction. Daily parking fees may exceed the daily maximum where parking vouchers are purchased through multiple transactions.

Overflow car parking fees by arrangement

$551 per level or part thereof per day

This rate does not include night lighting beyond the first two tiers. This rate applies regardless of whether the area is used for parking or for another purpose.

Outdoor event supervision, facilitation and planning

$113 per hour

The rate will be used seven days a week between the hours of 7am and 7pm as required. After hours rates quoted on request. Total price is determined by scope of event.

Security/static guard costs for functions and events

POA

Security costs may apply for large functions as determined by Arboretum Management

Lock In Release Fee

$67

Cost recovery of the fee charged by the Security Company to release visitors who fail to comply with the gate closure time and are locked in.

Annual Parking Pass – Friends of the National Arboretum $35 Available at the Friends of the National Arboretum Canberra website www.arboretumcanberra.org.au/shop

Booking and Cancellations Policy

Discounting of Fees

Private or public use of a venue for which entry/participation fees are charged will normally be subject to the full fee as above. Waiving or discounting of fees may occur in the following circumstances. In all cases where venue hire fees are waived or discounted, the Arboretum may nonetheless charge the approved Event Supervision, Facilitation and Planning fee where appropriate to meet some or all costs incurred.

GST