2018 Venues - fees and charges

Corporate Event

100% of venue hire, payable on booking confirmation

100% of deposit

Deposit is transferable to an alternative date but is not refundable

25% total value of the booked event

90 - 30 days prior to event

50% total value of booked event

29 - 8 days prior to event

100% of total value of booked event

7 days or less

Weddings and Private Events

Initial deposit = 25% of estimated total cost, payable on booking confirmation.

Second deposit = a further 25% of estimated total cost, due a minimum of 60 days prior to event.

100% of initial deposit

Initial deposit is not refundable or transferable

50% of estimated total cost

60 - 30 days prior to event

100% of total value of booked event

30 days or less

Village Centre Available 4pm - 12am (Not available 9am to 4pm). Post 12am by arrangement and charged at hourly rate.

$1,643
Hourly rate
post 12am
$237 per hour

$2,105
Hourly rate
post 12am
$237 per hour

N/A

Booking fee covers venue access by negotiation, dependant on venue set up requirements. An additional hourly fee is payable if venue is not vacated by the hirer and their suppliers by midnight. Fee includes deck outside for pre-dinner drinks.

Function space is presented as at time of booking and will require accommodating permanent interpretive displays, with additional costs for removal of these if required. No cost for removal of temporary displays.

Venue hire rates for the low season winter months of June, July and August 2018 will be reduced by 20%.

Venue hire rates for wedding receptions booked in the Village Centre on Monday-Thursday year round will be reduced by 20% (winter discount does not apply in addition).

An additional mandatory charge for security applies to all wedding receptions and engagement parties in all venues. Refer to Security and static guard current rates

Conservatory Restaurant group bookings

$551

$717

N/A

Only available when Village Centre is not booked for functions. Restricted to northern end of the Village Centre and a maximum of 120 pax. On a trial basis to 31/12/2018 venue hire does not apply to breakfast events of less than 60 pax. An additional mandatory charge for security applies to all wedding receptions and engagement parties in all venues.

Refer to Security and static guard current rates

Margaret Whitlam Pavilion

8am to 5pm $105 per hour, minimum 4 hours (half day).

$630 for the full day (8am to 5pm). $154 per hour from 5pm to 12am. Max 4hr charge.

$237 per hour post 12am, by arrangement

8am to 5pm $132 per hour, minimum 4 hours (half day).

$794 for the full day (8am to 5pm). $265 per hour from 5pm to 12am. Max 4hr charge.

$397 per hour post 12am, by arrangement

Weddings  $1,100 for 2 hour wedding ceremony including audio system.

Max 80 seated theatre style or 120 standing. Wedding flat rate  includes use of in-house audio equipment. Additional AV for all functions may be arranged through the preferred supplier for an additional charge. Catering and other inclusions may be negotiated with Ginger Catering.  Maximum 4hr charge between 5pm - Midnight. An additional mandatory charge for security applies to all after hours functions in all venues. Refer to Security and static guard current rates

Terrace Room and Discovery Garden - limited daytime access

8am to 5pm $95 per hour, minimum 4 hours (half day).

$560 for the full day (8am to 5pm).

$110 per hour from 5pm to 12am. Max 4hr charge.

$205 per hour post 12am, by arrangement

8am to 5pm $105 per hour, minimum 4 hours (half day).

$733 for the full day (8am to 5pm).

$155 per hour from 5pm to 12am. Max 4hr charge.

$330 per hour post 12am, by arrangement

The Terrace Room is available  (indoor) and Discovery Garden (outdoor) for functions and events -  40pax seated indoors only and up to 120pax combining both indoor and outdoor areas. Prior inspection is essential. Limited use for  seated  dinners. During  general visiting hours- 9.00am-4.00pm- the Discovery Garden remains accessible to the general public .

Please note: The Terrace Room is also used for Arboretum facilitated educational and school holiday programs, children's facilitated birthday parties and Arboretum community based activities.

Additional venues and services

Outdoor Weddings, special ceremonies and other organised functions and events

Quote to be supplied

Any organised event at the National Arboretum Canberra must be pre-booked. Minimum fees apply. Event infrastructure, external suppliers or caterers are not permitted without prior approval. Public Use Policy and site conditions apply. Enquiries; info@gingercatering.com.au

Bonsai Collection venue hire with guided tour after hours 4pm to 9pm

$551

$717

Restricted to Bonsai area with supervised after-visiting hours viewings and guided tour of Bonsai collections. A maximum 100 people allowed in viewing area at on time. Booking of the Village Centre or the Margaret Whitlam Pavilion as wet weather alternatives is recommended.

Bonsai viewing in association with booked private functions after 4pm until latest 8pm

$280

$360

Supervised after-hours limited access to viewing the Bonsai collection - no interpretation. Max 100pax access at any one time. Can only be booked in conjunction with a catered  function booking of the Village Centre or other areas or as otherwise negotiated

Arboretum pre-dinner Guest speaker - 30 minutes

$105

Trained Arboretum guide with strong public speaker skills to give an overview of the Arboretum and highlight special areas. Ideal for conference delegates and those interested in the vision and mission of the Arboretum.

Audio and AV hire

Village Centre 3 x drop-down screens $250

Screens are 5.2metres wide and drop from ceiling. Requires high powered projectors on stands

Margaret Whitlam Pavilion PA system $200

In-built system with speakers. May also take plug-in music. For additional audio or visual equipment - access the panel of AV providers for a quotation

Village Centre Grove HD Screens $100 each

Three x 2.4 metre high double portrait HD screens available to show corporate messages or other images. Must be booked no later than 3 weeks prior to a function and all content submitted in correct format.

Whiteboard, flip charts and Terrace Room drop down screen $55

Must be booked no later than 2 weeks prior to a function

Amphitheater

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-

Price on application

Large outdoor venue suited for major commercial events and concerts. Seating capacity up to 8000. (limited and optional seating hire available)

Three phase power available, suitable for multiple day hire (minimum one day hire) Additional on-site facilities and venues available for hire. Additional external equipment brought onsite by negotiation. All arrangements, permits and planning to be approved by National Arboretum Canberra. Conditions apply.

Events Terrace

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-

Price on application

Outdoor venue suited for smaller private or commercial events and concerts; capacity up to 1500 (limited and optional seating hire available)

Three phase power and potable water available, suitable for multiple day hire (minimum one day hire) Additional on-site facilities and venues available for hire. Additional external equipment brought onsite by negotiation. All arrangements, permits and planning to be approved by National Arboretum Canberra. Conditions apply.

South Event Terrace

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Price on application

Outdoor venue suited for smaller private or commercial events and concerts; capacity up to 1500 (limited and optional seating hire available) Includes use of The Eclipse (small garden with seating up to 15) Three phase power and potable water available, suitable for multiple day hire (minimum one day hire). Additional on-site facilities and venues available for hire. Additional external equipment brought onsite by negotiation. All arrangements, permits and planning to be approved by National Arboretum Canberra. Conditions apply.

Gallery of Gardens

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-

$210 first 2 hours (minimum charge) $84 per hour thereafter

There are four gardens available for hire. The capacity varies but is estimated at a maximum 100 persons. Three Gardens can accommodate a medium sized 12 x 6 metre marquee- additional charge or self supplied. Power and potable water are available for each garden

Cork Oak Forest and Dairy Farmers Hill

N/A

N/A

$210 first 2 hours (minimum charge) $84 per hour thereafter

Bookings required for groups of more than 30. As exclusive use of the outdoor spaces  cannot be guaranteed, through consultation with Arboretum management a suitable space can be arranged and the booked area will be signposted as reserved for a function. Additional costs may apply for public events or larger functions.

Venues Booked Through The National Arboretum Canberra

Green Room

$88 hourly rate, minimum 4 hours, maximum charge $440

Available during business hours 9am - 4pm and weekend days by arrangement.

Includes use of whiteboard, flip charts and in ceiling projector. Users must bring their own laptop to connect.

Green Room Exhibitions

9am -4 pm

9am - 4pm

$770  min. 2 week period. Additional weeks @$220 per week

Exhibitions in the Green Room are a minimum of two weeks and includes three weekends.Fee includes bump-in and use of the gallery hanging system. Exhibitors are responsible for all works and need to be in attendance throughout the exhibition. Access to the Green Room by other parties for meetings and after-hours function storage forms part of the exhibition agreement.  Works for sale must be processed through an agency agreement with the Curatoreum gift shop. Further terms and conditions available on application. Exhibitions in the Village Centre south area

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-

$1,654

Exhibitions to be minimum four weeks including five weekends or by negotiation. Includes use of the five exhibition panels 1500mm wide x 500mm deep x 2500mm high, six flood lights and positioning thereof, basic midweek two hour early evening opening event (use of space). Catering not included and required to be arranged through Ginger Catering. Exhibition may be moved to accommodate evening functions. Further terms and conditions available on application. Works for sale must be processed through an agency agreement with the Curatoreum gift shop.

Himalayan Cedars - BBQ and tables area

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This venue is ONLY available for general public use on a first come-first served basis. Suitable for small family groups of less than 30 people during the day and early evening. No lighting available.

Groups of 30 or more are required to book a forest area. All wedding ceremonies of any size must be pre-booked, fees apply. Enquiries; info@gingercatering.com

Hire of other irrigated grass areas for regular exercise/recreational training use

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-

$29 per hour

Applies to irrigated grass areas on Events Terrace when there are no other booked events, during gate opening hours. Exclusive use not guaranteed. Max group size 30.

Use of all other areas including roads and trails

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-

$4.30 per participant.

Includes competitive or non-competitive cycling, running, walking, equestrian or other events. No charge for events that traverse the Arboretum as part of a longer route and which have already incurred a use charge from Parks and Territory Services. Additional event facilitation fees may apply.

Introductory Free 20 min  talks AM and PM

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-

Free of charge

Provided by Friends of the National Arboretum Canberra trained guides at scheduled times

Free one (1) hour guided walks

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Free of charge

Provided by Friends of the National Arboretum Canberra trained guides Wednesdays, Saturdays and Sundays at scheduled times.

Monthly Special themed long walks. Bookings required

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-

Free of charge

Online Bookings required.

Group Bookings / Specialist Tours / Other

$9.25 full

$7.00 concession

Booking required. Minimum number is 10 people. Catering packages available by arrangement through Ginger Catering. No charge for Friends of the Arboretum.

Bus Group Guided Tour

$9.25 full

$7.00 concession

School: Self guided tours (with short introduction)

Facilitated Education Program

N/A

N/A

Mini guided schools bus tour

N/A

N/A

School Holiday Programs

N/A

N/A

Children's Facilitated Birthday Parties

Kite Party or

Forest Adventure Party

Paid parking fees

$2.20 per hour to a daily max of $8.20*

Fee has been determined following comparison to parking fees across the ACT. Fees apply seven days a week from 9.00am-5.00pm
*The daily maximum applies where the fee is paid in full in one transaction. Daily parking fees may exceed the daily maximum where parking vouchers are purchased through multiple transactions.

Overflow car parking fees by arrangement

$551 per level or part thereof / day

This rate does not include night lighting beyond the first two tiers. This rate applies regardless of whether the area is used for parking or for another purpose.

Event Supervision, facilitation and planning

$108 per hour

This rate covers staff costs and will be discussed with proponents in advance. The rate will be used 7 days a week between the hours of 7am and 7pm as required. Afterhours rates quoted on request

Security/static guard costs for functions and events

$185 for the first four hours or part thereof, plus $46 per hour thereafter.

Lock In Release Fee

$65

Cost recovery of the fee charged by the Security Company to release visitors who fail to comply with the gate closure time and are locked in.

Annual Parking Pass – Friends of the National Arboretum

$27.50 per car

Purchase with Friends membership.

Annual Parking Pass

$49.60 per car

Purchase through Friends as a single product.

Foundation Member

$10,000

A Foundation membership is a lifelong membership. The membership fee is tax deductible if paid in the Arboretum's gift fund. Benefits include:

• Recognition on the Arboretum website
• Annual personalised tour of the Arboretum for six people (up to four times)
• Annual personal updates from the Executive Director
• An invitation to participate in various volunteer opportunities
• Membership card
• Quarterly newsletter (electronic)
• 10% discount at The Curatoreum shop
• 10% discount at Ginger Catering venues

Lifetime Member

No charge. By appointment only.

Appointed by ACT Chief Minister for individuals who have made an outstanding contribution to the development of the National Arboretum Canberra.  Benefits as per Foundation Membership.