Venue Hire Fee Deposit

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50% of quoted venue hire fee

100% of quoted venue hire fee for non catered events.

A 50% deposit is payable upon signing a venue hire contract.

Events that do not require catering will pay a deposit of 100% of the venue hire fee.

Confirmation of event details must be received no later than seven (7) days prior to the venue hire/event date.

Venue Hire Cancellation Fee

Notice provided

Cancellation fee

Greater than 90 days

10% of quoted venue hire fee

30 - 89 days

25% of quoted venue hire fee

7 - 29 days

50% of quoted venue hire fee + 25% of food costs

6 days - 48 hours

100% of quoted venue hire fee + 50% of food costs

VENUES BOOKED THROUGH GINGER CATERING email: info@gingercatering.com.au

Booking fee covers venue access by negotiation, dependant on venue set up requirements. An additional hourly fee is payable if venue is not vacated by the hirer and their suppliers by midnight. Fee includes deck outside for pre-dinner drinks.

Function space is presented as at time of booking and will require accommodating permanent interpretive displays, with additional costs for removal of these if required. No cost for removal of temporary displays.

Venue hire rates for the low season winter months of June, July and August 2018 will be reduced by 20%.

Venue hire rates for wedding receptions booked in the Village Centre on Monday-Thursday year round will be reduced by 20% (winter discount does not apply in addition).

An additional mandatory charge for security applies to all wedding receptions and engagement parties in all venues $168 for the first four hours or part thereof, plus $42 per hour thereafter.

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Conservatory Restaurant group bookings

$551

$717

Only available when Village Centre is not booked for functions. Restricted to northern end of the Village Centre and a maximum of 120 pax. On a trial basis to 31/12/2018 venue hire does not apply to breakfast events of less than 60 pax. An additional mandatory charge for security applies to all wedding receptions and engagement parties $168 for the first four hours or part thereof, plus $42 per hour thereafter (security rates valid to 31/12/18).

Bonsai viewings after hours 4pm to 9pm

$551

$717

Restricted to Bonsai area with supervised after-visiting hours viewings and guided tour of Bonsai collections. A maximum 100 people allowed in viewing area at on time. Can only be booked in conjunction with the booking of the Village Centre or the Margaret Whitlam Pavilion as wet weather alternatives.

The Terrace Room and Discovery Garden

8am to 5pm $95 per hour, minimum 4 hours (half day).

$560 for the full day (8am - 5pm).

$110 per hour from 5pm to 12am. Max 4-hour charge.

$205 per hour post 12am by arrangement.

8am to 5pm $105 per hour, minimum 4 hours (half day).

$733 for the full day (8am - 5pm).

$155 per hour from 5pm to 12am. Max 4-hour charge.

$330 per hour post 12am by arrangement.

Discovery Garden Exclusive use surcharge $180.

The Terrace Room (indoor) and Discovery Garden (outdoor) are available for private functions when not used for Arboretum educational and other activities.
Indoor Table Seating Capacity is 45pax.
Stand-up cocktail function min 40pax up to 120pax indoors and outdoors.

Not available without a catering package.

Not suitable or available for seated hot lunches or dinners.

The Discovery Garden is accessible to the general public unless booked for exclusive use in conjunction with the Terrace Room.

Margaret Whitlam Pavilion

(max 80 pax seated theatre style or 138 standing)

8am to 5pm $105 per hour, minimum 4 hours (half day). $630 for the full day (8am to 5pm). $154 per hour from 5pm to 12am. Max 4hr charge. $237 per hour post 12am, by arrangement

8am to 5pm $132 per hour, minimum 4 hours (half day). $794 for the full day (8am to 5pm). $265 per hour from 5pm to 12am. Max 4hr charge. $397 per hour post 12am, by arrangement

Weddings $1,100 for 2 hour wedding ceremony including audio system.

Max 80 seated theatre style or 138 standing. Wedding flat rate includes use of in-house audio equipment. Additional AV may be ordered through the preferred supplier. Additional AV equipment for non-ceremony functions is available on request for an additional charge. Catering and other inclusions may be negotiated with Ginger Catering. Additional hours for catered functions, normal rates apply. Maximum 4hr charge between 5pm - Midnight. An additional mandatory charge for security applies to all catered wedding receptions and engagement parties at a 2016 rate of $168 for the first four hours or part thereof, plus $42 per hour thereafter. Security rates valid to 31/12/18.

Amphitheatre

$5,513 plus $2756 per additional day

$5,733 plus $2867 per additional day

$1,654 first 36 hours

$827 per 24hrs thereafter

$1,720 first 36 hours

$849 per 24hrs thereafter

All day use. Price includes allowance for bump in and out within 36 hours. Not available until autumn 2016 pending maturation of new turf.

Dairy Farmers Hill

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$221 first 2 hours (min) $88 per hour thereafter

Bookings required for groups of more than 30. Exclusive use of the outdoor spaces during the day cannot be guaranteed however booked area will be signposted as reserved for a function. Additional costs may apply for public events or larger functions.

$221 first 2 hours (min) $88 per hour thereafter

Bookings required for groups of more than 30. Exclusive use of the outdoor spaces during the day cannot be guaranteed however booked area will be signposted as reserved for a function. Additional costs may apply for public events or larger functions.

VENUES BOOKED THROUGH THE ARBORETUM VISITOR SERVICES TEAM Phone: 6207 8484 or Email: arboretum@act.gov.au

$88 hourly rate, minimum 4 hours, maximum charge $440

Available during business hours 9am - 4pm and weekend days by arrangement.

Exhibitions in the Village Centre south area

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$1,654

Exhibitions to be minimum one month including 5 weekends or by negotiation. Includes use of the 5 box screens 1500 x 500 x 2500 high, 6 flood lights and positioning thereof, basic midweek 2 hr early evening opening event (use of space). Catering not included and required to be arranged through Ginger Catering. Exhibition may be moved to accommodate evening functions. Refer to application process. Enquiries direct to Visitor Services Team

Himalayan Cedars - BBQ and tables area

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This venue is available for general public use on a first come-first served basis. Suitable for small family groups during the day and early evening. No lighting available. Large groups of 30 or more are requested to book a forest area.

Hire of other irrigated grass areas for regular exercise/recreational training use

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$29 per hour

Applies to irrigated grass areas on Events Terrace when there are no other booked events, during gate opening hours. Exclusive use not guaranteed. Max group size 30.

Use of all other areas including roads and trails

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Flat rate of $4.30 per participant.

Includes competitive or non-competitive cycling, running, walking, equestrian or other events. No charge for events that traverse the Arboretum as part of a longer route and which have already incurred a use charge from Parks and Territory Services. Additional event facilitation fees may apply.

Greater than 30 days - No fees apply

7-29 days -25% of quoted fee

6 days to 48 hours - 50% of quoted fee

If noticed provided is less than 48 hours - 100% of quoted fee

Introductory 20 min Guided talks AM and PM various times

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Free of charge

Provided by Friends of the National Arboretum Canberra trained guides at scheduled times

Monthly guided walks

Provided by Friends of the National Arboretum Canberra trained guides at scheduled times generally on Sundays

Group Bookings / Specialist Tours

$9.25 full

$7.00 concession

Booking required. Minimum number is 10 people. Catering packages available by arrangement through Ginger Catering. No charge for Friends of the Arboretum.

Bus Group Guided Tour

$9.25 full

$7.00 concession

School; Self guided tours (with short introduction)

School and Education; Guided tour and activity package

Mini guided schools bus tour

School Holiday Programs

Paid parking fees

$2.20 per hour to a daily max of $8.20*

Fee has been determined following comparison to parking fees across the ACT. Fees apply 7 days a week from 9.00am-5.00pm
*The daily maximum applies where the fee is paid in full in one transaction. Daily parking fees may exceed the daily maximum where parking vouchers are purchased through multiple transactions.

Overflow car parking fees by arrangement

$551 per level or part thereof / day

Equates to $5 per car per day at 2016 rates. This rate does not include night lighting. This rate applies regardless of whether the area is used for parking or for another purpose.

Event Supervision, facilitation and planning

$108 per hour

This rate covers staff costs and will be discussed with proponents in advance. The rate will be used 7 days a week as required.

Security/static guard costs for functions and events

$185 for the first four hours or part thereof, plus $46 per hour thereafter.

Lock In Release Fee

$61

Cost recovery of the fee charged by the Security Company to release visitors who fail to comply with the gate closure regime.

Annual Parking Pass – Friends of the National Arboretum

$27.50 per car

Purchase with Friends membership.

Annual Parking Pass

$49.60 per car

Purchase through Friends as a single product.

Foundation Member

$10,000

A Foundation membership is a lifelong membership. The membership fee is tax deductible if paid in the Arboretum's gift fund. Benefits include:
Recognition on the Arboretum website
An annual personalised tour of the Arboretum for six people (up to four times)
Annual personal updates from the Executive Director
An invitation to participate in various volunteer opportunities
Membership card Quarterly newsletter (electronic)
10% discount at the Retail Shop
10% discount at Ginger Catering venues

Lifetime Member

No charge. By appointment only.

Appointed by ACT Chief Minister for individuals who have made an outstanding contribution to the development of the National Arboretum Canberra. Benefits include: Invitation by the ACT Chief Minister to selected functions at the National Arboretum Canberra
Annual personal updates from the Executive Director
Annual personalised tour of the Arboretum for up to 6 people (up to 4 times)
Recognition on the Arboretum website
An invitation to participate in various volunteer opportunities
Membership card
Annual parking Pass (conditions apply)
Quarterly newsletter (electronic)
10% discount in the Retail Shop
10% discount at Ginger catering venues