National Arboretum Canberra


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Village Centre closed Thursday 28 September 2017 for one day only.

2017 Venues - fees and charges

Book a venue

The National Arboretum offers unique indoor and outdoor venues for hire for a variety of functions and events:

  • The Village Centre main space
  • Margaret Whitlam Pavilion
  • The Green Room in the Village Centre
  • The Amphitheatre
  • The Bonsai Deck
  • The Events Terrace
  • The Terrace Room
  • Dairy Farmers Hill and other outdoor areas
  • The Terrace Room and Discovery Garden
  • Green Room Exhibitions

View the Map of Venues.

We can usually organise a venue to suit your special event. Whether indoors or outdoors, most of our venues offer panoramic views over the Arboretum and Canberra.

Ginger Catering (chef Janet Jeffs) are the official caterers at the National Arboretum Canberra. They offer a range of menus and packages for events and functions, whether large or small.

For all function venue enquiries and bookings at the National Arboretum, call Ginger Catering on 02 6273 4366 or email info@gingercatering.com.au.

Meeting Rooms

There are three meeting room venues to choose from:

  1. The Margaret Whitlam Pavilion holds up to 80 guests, theatre style. Others styles can be accommodated.
  2. The Terrace Room is suitable for workshops up to 45 people and can increase to 120 cocktail style by using the beautiful outdoor Canberra Discovery Garden. Book through Ginger Catering on 02 6273 4366 or email info@gingercatering.com.au.
  3. The Green Room in the Village Centre holds up to 45 guests theatre style, or 20 board room style. This room may be booked directly through the Arboretum. Phone 6207 8484 or email arboretum@act.gov.au.

NATIONAL ARBORETUM CANBERRA VENUE HIRE PRICES (2017)

2018 Venue Hire Prices

Deposits and Cancellations

VENUE and SITE HIRE

Deposit

Cancellation fee

Timing

Corporate Event

100% of venue hire, payable on booking confirmation

100% of deposit

Deposit is transferable to an alternative date but is not refundable

25% total value of the booked event

90 - 30 days prior to event

50% total value of booked event

29 - 8 days prior to event

100% of total value of booked event

7 days or less

Weddings and Private Events

Initial deposit = 25% of estimated total cost, payable on booking confirmation.

Second deposit = a further 25% of estimated total cost, due a minimum of 60 days prior to event.

100% of initial deposit

Initial deposit is not refundable or transferable

50% of estimated total cost

60 - 30 days prior to event

100% of total value of booked event

30 days or less

Venues booked through Ginger Catering

Phone 02 6273 4366 or email info@gingercatering.com.au.

VENUE and SITE HIRE

Mon - Thu
Fees GST Inc

Fri - Sun
Fees GST Inc

2017 Flat Fees GST Inc

Notes

Village Centre

Available 4pm - 12am (Not available 9am to 4pm).

Post 12am by arrangement and charged at hourly rate.

$1,565

Hourly rate post 12am $226 per hour

$2,005

Hourly rate post 12am $226 per hour, by arrangement

N/A

Booking fee covers venue access by negotiation, dependant on venue set up requirements. An additional hourly fee is payable if venue is not vacated by the hirer and their suppliers by midnight.

Fee includes deck outside for pre-dinner drinks.

Function space is presented as at time of booking and will require accommodating permanent interpretive displays, with additional costs for removal of these if required. No cost for removal of temporary displays.

Venue hire rates for the low season winter months of June, July and August 2017 will be reduced by 20%.

Venue hire rates for wedding receptions booked in the Village Centre on Monday-Thursday year-round will be reduced by 20% (winter discount does not apply in addition).

An additional mandatory charge for security applies to all wedding receptions and engagement parties in all venues - $168 for the first four hours or part thereof, plus $42 per hour thereafter.

Conservatory Restaurant group bookings

$525

$683

N/A

Only available when Village Centre is not booked for functions.

Restricted to northern end of the Village Centre and a maximum of 120 pax.

On a trial basis to 31/12/2017 venue hire does not apply to breakfast events of less than 60 pax.

An additional mandatory charge for security applies to all wedding receptions and engagement parties - $168 for the first four hours or part thereof, plus $42 per hour thereafter (security rates valid to 31/12/17).

Bonsai viewings after hours 4pm to 9pm

$525

$683

N/A

Restricted to Bonsai area with supervised after-visiting-hours viewings and guided tour of Bonsai collections.

A maximum 100 people allowed in viewing area at on time.

Can only be booked in conjunction with the booking of the Village Centre or the Margaret Whitlam Pavilion as wet weather alternatives.

The Terrace Room and Discovery Garden

8am to 5pm $90 per hour, minimum 4 hours (half day).

$535 for the full day (8am - 5pm).

$105 per hour from 5pm to 12am. Max 4-hour charge.

$199 per hour post 12am by arrangement.

8am to 5pm $100 per hour, minimum 4 hours (half day).

$698 for the full day (8am - 5pm).

$147 per hour from 5pm to 12am. Max 4-hour charge.

$315 per hour post 12am by arrangement.

Discovery Garden Exclusive use surcharge $160

The Terrace Room (Indoor) and Discovery Garden (outdoor) are available for private functions when not used for Arboretum educational activities and other activities.

Indoor Table Seating Capacity is 45pax.

Stand-up cocktail function min 40pax up to 120pax indoors and outdoors.

Not available without a catering package.

Not suitable or available for seated hot lunches or dinners.

Margaret Whitlam Pavilion
(max 80 pax seated theatre style or 138 standing)

8am to 5pm $100 per hour, minimum 4 hours (half day).

$600 for the full day (8am to 5pm).

$147 per hour from 5pm to 12am. Max 4hr charge.

$226 per hour post 12am, by arrangement

8am to 5pm $126 per hour, minimum 4 hours (half day).

$756 for the full day (8am to 5pm).

$252 per hour from 5pm to 12am. Max 4 hr charge.

$378 per hour post 12am, by arrangement

Weddings $1,050 for 2 hour wedding ceremony including audio system.

Max 80 seated theatre style or 138 standing.

Wedding flat rate includes use of in-house audio equipment. Additional AV may be ordered through the preferred supplier. Additional AV equipment for non-ceremony functions is available on request for an additional charge.

Catering and other inclusions may be negotiated with Ginger Catering. Additional hours for catered functions, normal rates apply.

Maximum 4hr charge between 5pm - Midnight.

An additional mandatory charge for security applies to all catered wedding receptions and engagement parties at a 2016 rate of $168 for the first four hours or part thereof, plus $42 per hour thereafter.

Amphitheatre

$5,250 plus $2625 per additional day

$5,460 plus $2730 per additional day

N/A

Large outdoor venue, not suitable for half day hire. Rates include one day bump in and one day bump out.

Main Events Terrace Lawn

$1,575 first 36 hours
$788 per 24hrs thereafter

$1,638 first 36 hours
$809 per 24hrs thereafter

N/A

All day use. Price includes allowance for bump in and out within 36 hours.

Dairy Farmers Hill

N/A

N/A

$210 first 2 hours (min) $84 per hour thereafter

Bookings required for groups of more than 30.

Exclusive use of the outdoor spaces during the day cannot be guaranteed however booked area will be signposted as reserved for a function.

Additional costs may apply for public events or larger functions.

Individual forest spaces

N/A

N/A

$210 first 2 hours (min) $84 per hour thereafter

Fees apply and bookings required for groups of more than 30 for free events. Fess apply and bookings required for any ticketed event of any group size.

Exclusive use of the outdoor spaces during the day cannot be guaranteed however booked area will be signposted as reserved for a function.

Additional costs may apply for public events or larger functions.

Venues booked through the National Arboretum Canberra Visitor Services Team

Phone 6207 8484 or email arboretum@act.gov.au

VENUE and SITE HIRE

Mon - Thu
Fees GST Inc

Fri - Sun
Fees GST Inc

2017 Flat Fees GST Inc

Notes

Green Room

N/A

N/A

$84 hourly rate, minimum 4 hours, maximum charge $420

Available during business hours 9am - 4pm and weekend days by arrangement.

Green Room Exhibitions

9am - 4pm

9am - 4pm

$735 min 2 week period. Additional weeks @ $210 pw

Exhibitions in the Green Room are to be for a minimum two (2) week period and to include 3 weekends and includes a bump-in on the Friday prior to the first weekend.

Includes use of the gallery hanging system and/or velcro attachments to the carpeted green wall. Exhibitors are responsible for all works and are advised to be in attendance as much as they are able to.

Access to the Green Room by other parties for the purpose of holding meetings or talks forms part of the exhibitions agreement. The room may also be used after-hours as a function storage or green room space.

Works for sale must be processed through an agency agreement with the Curatoreum gift shop.

Further terms and conditions available on application.

Exhibitions in the Village Centre south area

N/A

N/A

$1,575

Exhibitions to be minimum one month including 5 weekends or by negotiation.

Includes use of the 5 box screens 1500 x 500 x 2500 high, 6 flood lights and positioning thereof, basic midweek 2 hr early evening opening event (use of space).

Catering not included and required to be arranged through Ginger Catering.

Exhibition may be moved to accommodate evening functions. Refer to application process.

Further terms and conditions available on application.

Himalayan Cedars - BBQ and tables area

N/A

N/A

N/A

This venue is available for general public use on a first come-first served basis.

Suitable for small family groups during the day and early evening.

No lighting available.

Large groups of 30 or more are requested to book a forest area.

Hire of other irrigated grass areas for regular exercise/recreational training use

N/A

N/A

$27 per hour

Applies to irrigated grass areas on Events Terrace when there are no other booked events, during gate opening hours.

Exclusive use not guaranteed.

Max group size 30.

Use of all other areas including roads and trails

N/A

N/A

Flat rate of $4.10 per participant.

Includes competitive or non-competitive cycling, running, walking, equestrian or other events.

No charge for events that traverse the Arboretum as part of a longer route and which have already incurred a use charge from Parks and Territory Services.

Additional event facilitation fees may apply.

National Arboretum Canberra Tours and Activities

Note: All tours and activities are booked direct with the  Arboretum Visitor Services team. Phone 6207 8484 or email arboretum@act.gov.au.

Cancellation Fees

Notice given

Cancellation fee

Greater than 30 days

No fees apply

7-29 days

25% of quoted fee

6 days to 48 hours

50% of quoted fee

Less than 48 hours

100% of quoted fee

Tours and activities

VENUE and SITE HIRE

Mon-Thu
Fees GST Inc.

Fri - Sun
Fees GST Inc.

2017 Flat Fees GST Inc.

Notes

Introductory 20 min guided talks

AM and PM - various times

N/A

N/A

Free of charge

Provided by Friends of the National Arboretum Canberra trained guides at scheduled times.

Monthly guided walks

N/A

N/A

Free of charge

Provided by Friends of the National Arboretum Canberra trained guides at scheduled times, generally on Sundays.

Walking group guided tours

N/A

N/A

$8.80 full
$6.60 concession

Booking required.

Minimum number is 10 people.

Catering packages available by arrangement through Ginger Catering.

No charge for Friends of the Arboretum.

Bus Group Guided Tour

N/A

N/A

$8.80 full
$6.60 concession

Booking required with minimum 1 week notice.

Minimum number is 20 people.

Approximately 1 hour tour, provided to groups arriving by bus.

On-board microphone required.

Self-guided tours (with short introduction)

N/A

N/A

Free of charge

Provided by Friends of the Arboretum Canberra guides at scheduled times. Bookings required.

Facilitated Education Program

N/A

N/A

$6.60 per student

Minimum 10 participants.

Programs vary by arrangement.

Curriculum relevant available.

Bookings required.

Catering packages available by arrangement through Ginger Catering.

Short, guided school bus tour

N/A

N/A

$4.60 per student

Minimum 10 students.

Programs may vary by arrangement.

Bookings required.

Catering packages available by arrangement through Ginger Catering.

School Holiday Programs

N/A

N/A

$10 - $37 per child depending on program

Maximum 20 participants per group session.

Programs vary and cost includes all materials.

Bookings required.

Children's Bonsai Program

N/A

N/A

$33.60 per person

Maximum of 16 participants.

Bookings required.

Includes all materials and consumables.

Children's Birthday Parties

N/A

N/A

$367.50 for up to 15 children

Maximum 15 participants per group facilitator per session.

Programs vary and cost includes all materials.

Bookings required.

After hours Education Programs Mon - Fri 4 - 8:30pm Daylight Saving period only

N/A

N/A

$8.95 per child for up to 1.5hrs

Minimum 40, maximum 75 participants with 2 facilitators.

Bookings minimum 4 weeks in advance.

Catering packages by separate arrangement.

Other conditions apply.

Specialist VIP tour/event

$116 per hour up to 10 participants weekdays 9-5pm

$11.50 per additional person/hr

$231 per hour up to 10 participants after-hours and weekends

$11.50 per additional person/hr

Ticketed event fee

By arrangement or bespoke guided tours during business hours or on weekends.

Flat fee applies to ticketed events arranged by the Arboretum- prices vary according to nature of event.

Bonsai Tours during normal VC hours

N/A

N/A

$7.90 per person
$6.80 per person concession

30-minute guided group tour of Bonsai display area during normal visiting hours 9am-4pm, by special arrangement only.

Min 10 and max 25 people.

Not available on weekends.

National Arboretum Canberra Membership

Memberships

Flat Fees

Benefit

Foundation Member

$10,000

A Foundation membership is a lifelong membership. The membership fee is tax deductible if paid in the Arboretum's gift fund. Benefits include:

  • Recognition on the Arboretum website
  • Annual personalised tour of the Arboretum for six people (up to four times)
  • Annual personal updates from the Executive Director
  • An invitation to participate in various volunteer opportunities
  • Membership card
  • Quarterly newsletter (electronic)
  • 10% discount at The Curatoreum shop
  • 10% discount at Ginger Catering venues

Lifetime Member

No charge. By appointment only.

Appointed by ACT Chief Minister for individuals who have made an outstanding contribution to the development of the National Arboretum Canberra. Benefits include:

  • Invitation by the ACT Chief Minister to selected functions at the National Arboretum Canberra
  • Annual personal updates from the Executive Director
  • Annual personalised tour of the Arboretum for up to 6 people (up to 4 times)
  • Recognition on the Arboretum website
  • An invitation to participate in various volunteer opportunities
  • Membership card
  • Annual parking Pass (conditions apply)
  • Quarterly newsletter (electronic)
  • 10% discount in The Curatoreum
  • 10% discount at Ginger catering venues

Miscellaneous fees and charges

Item

Fee or charge

Comment

Bond for Events

Varies

Determined based on assessment of risk to property of a particular event.

Paid parking fees

$2.10 per hour to a daily maximum of $7.80*

Fee has been determined following comparison to parking fees across the ACT.

Fees apply 7 days a week from 9.00am-4.00pm

*The daily maximum applies where the fee is paid in full in one transaction.

Daily parking fees may exceed the daily maximum where parking vouchers are purchased through multiple transactions.

Overflow car parking fees by arrangement

$525 per level or part thereof / day

Equates to $5 per car per day.

This rate does not include night lighting.

This rate applies regardless of whether the area is used for parking or for another purpose.

Event Supervision, facilitation and planning

$103 per hour

This rate covers staff costs and will be discussed with proponents in advance.

The rate will be used 7 days a week as required.

Security/static guard costs for functions and events

$176 for the first four hours or part thereof, plus $44 per hour thereafter.

N/A

Lock In Release Fee

$58

Cost recovery of the fee charged by the Security Company to release visitors who fail to comply with the gate closure regime.

Annual Parking Pass - Friends of the National Arboretum

$26 per car

Purchase with Friends membership.

Annual Parking Pass

$47 per car

Purchase through Friends as a single product.

Booking and Cancellations Policy

  • Deposits are required as specified and are payable upon signing a venue hire agreement.
  • To provide certainty of pricing to customers the event price will be based on prices applicable in the year in which the event is to be held. The deposit will be deducted from the final event price at settlement, which will be no later than seven days prior to the event.
  • All cancellations must be made in writing.
  • The cancellation policy does not apply to small events involving less than 10 people or where an event is postponed and rescheduled by the hirer. However, the deposit or full event payment price will only be applied to a rescheduled venue event where a minimum of thirty (30) days notice is given. Rescheduling is subject to venue availability. The  rescheduling conditions apply to a venue hire/event being rescheduled for one time only within a three (3) month period.
  • Subject to conditions outlined in the Booking Policy, if the event is cancelled by the Arboretum, at no fault of the hirer, the deposit or full venue price will be refunded.
  • To protect assets, monetary bonds may be sought for some events. The monetary value of the bond will be determined in accordance with a risk analysis for that event.

Discounting of fees

  • Private or public use of a venue for which entry/participation fees are charged will normally be subject to the full fee as above. Waiving or discounting of fees may occur in the following circumstances. In all cases where venue hire fees are waived or discounted, the Arboretum may nonetheless charge the approved Event Supervision, Facilitation and  Planning fee where appropriate to meet some or all costs incurred.
  • The proponent is providing a public event free of charge to participants and the event is actively supported and promoted by the Arboretum as part of its public events program. This includes free performances, demonstrations, workshops and other activities.
  • The proponent is the Friends of the Arboretum, Bonsai Collection Advisory Committee, the Southern Tablelands Ecosystem Park, Ginger Catering or the Curatoreum and the purpose of the venue hire is either a staff/volunteer meeting or training session or a public event that is either free or, if ticketed, 100% of revenue is returned to the Arboretum. This includes the Friends Speaker series and other public events, Friends training sessions, Friends celebration and routine staff meetings.
  • The proponent is Ginger Catering and the venue is used primarily to promote the Arboretum, consistent with the Arboretum's Marketing Plan, including:
    • ticketed food-related events that require use of the Conservatory Restaurant only.
    • promotion and showcasing a venue(s) to potential hirers (for example a wedding open day).
    • in these instances, Ginger Catering will meet all applicable cleaning costs in addition to the routine cleaning costs normally met by the Arboretum.
  • Fee waivers may be exercised in special circumstances with Executive Manager approval where a hirer has not received adequate or reasonable service from the venue (for example if a power failure or mechanical failure renders the venue unusable or other factors significantly negatively impact the function). Such waivers will be exercised in consultation with Ginger Catering.
  • Fee discounts or waivers for not-for-profit proponents will be considered on a case by case basis upon application to the Executive Manager of the National Arboretum Canberra. Unless otherwise agreed by the Executive Manager and Ginger Catering, the revenue foregone from a fee waiver will be shared pro-rata between Ginger Catering and the Arboretum  according to the agreed split of revenue provided for in contractual arrangements.

GST

The fees in this  pricing policy are GST inclusive unless specifically identified as GST  exclusive.

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